Editor’s Corner: How to Bring Social Media into Your Press Release

March 22, 2011

by John Benutty, Senior Editor, Business Wire San Francisco

by John Benutty, Sr Editor, Business Wire San Francisco

The secret is out – if you want to get noticed, your company must tap into the social media consciousness of our time.Consider the fact that we twenty- and early thirty-somethings – now an intricate part of the business and media fields – were in college when Facebook began, and we know the value of social media as if its playbook were written on our forearms. Young professionals tweet, post to walls, like, digg, bing, ping, blog, Google and forward more than anyone else, leaving the heartbeat of your news at the tips of our mouse-clicking fingers.

So how does your company tap into the ever-expanding atmosphere of social media? Is it possible to use it to your advantage within your Business Wire press release? Most certainly.

Step 1: Build your fan-base by adding social media links to your release

The easiest way to bridge the gap between social media and your news is to always include links to the places online where your company has a presence. In addition to including a link to your company’s home page, include the URLs to your Facebook, Twitter and YouTube pages. Links provide easy access for those who receive your news to keep track of more than just your press releases – they’ll fan your Facebook page, follow your Twitter feed and subscribe to your YouTube channel to stay up on all your latest announcements.

Here are a few places where these social media links make the most sense:

  • as part of your boilerplate along with your company URL
  • in a bulleted list (i.e., “Find Us Online”) with a link to each site where your company has a media presence
  • alongside your media/investor relations phone numbers and email addresses

Step 2: Keep your fan-base informed by re-posting and re-tweeting your release from BusinessWire.com

One of the many great things about distributing your news through Business Wire is the “Sharing” toolbar on your press release page. To the immediate left of every press release on BusinessWire.com is a list of social media links encouraging viewers to share the press release with their own friends, fans and followers. Seize this opportunity and share your news directly with your newly acquired fan-base. It goes without saying that the people you care most about reaching are the friends of your friends, so re-post and re-tweet your release to your fans, and let them share their excitement about your news with the people they know – from there, the distance your news can travel is boundless, so give it that first little tweet and let the diggs, bings and pings fall where they may.

With 32 bureaus around the world and more newsrooms than all of our competitors combined, Business Wire is proud to provide local expertise and superior service, backed by the most accurate editors in the world. In Editor’s Corner, we ask some of our best to chime in on how to get the most out of your press release, based on their years of experience in the industry.


Daylight Saving Time And Other Timing Tips for Your Press Releases

March 10, 2011
by Rebecca Rose, Business Wire Editor, Atlanta

If you’re sending a press release in the next couple of days, please factor Daylight Saving Time into your plans.

Rebecca Rose, Editor, BW/Atlanta

Daylight Saving Time was first enacted in the U.S. in 1918 and in classic “spring forward”  fashion, it begins Sunday, March 13, this year.  Clocks will jump forward an hour at 2 a.m. local time in most areas. The time shift will also occur in other parts of North America, including Mexico and most of Canada.  The European Union (EU) won’t change their clocks until the last Sunday in March.

Exceptions to Daylight Saving Time include the entire state of Arizona, northwest Indiana and the province of Saskatchewan, Canada.  We recommend verifying the local time in your targeted distribution area.   And, if you’re at all unsure about the correct time zone, contact your local newsroom – we’re always here to help!

The most common goof we see on news releases during time change season is communicators failing to note event timing announcements in the current timing scenario.  For example, a press conference taking place at 8 o’clock in the morning in New York City will be noted as starting at 8 AM EST versus 8 AM EDT.   Our editors are on the look out for such errors.

Here’s a good reference to see which locales change when.  Below we’ve assembled a few extra timing tips to get you through the night as that extra hour gets shelved until autumn.  On November 6, we’ll “fall back” and get those 60 minutes back.
  • When writing and scheduling your press release, be sure to consider the time zone of your desired geographic circuit. If you’re located in Atlanta, but are targeting media points in California, sending your release out at 8 a.m. ET (5 a.m. PT) probably isn’t going to get you the most bang for your buck.
  • Templates are frequently used when crafting press releases, so be sure to double-check that time zone abbreviations are updated and correct.
  • A simple, albeit effective, strategy for boosting pickup is to release your news slightly past the hour. For example, rather than scheduling your release to cross the wire at 8 a.m., try scheduling it for 8:01 a.m. or 8:06 a.m. This will set your news apart from the rush of releases scheduled to go out on-the-hour.

With 32 bureaus around the world and more newsrooms than all of our competitors combined, Business Wire is proud to provide local expertise and superior service, backed by the most accurate editors in the world. In Editor’s Corner, we ask some of our best to chime in on how to get the most out of your press release, based on their years of experience in the industry.


Editor’s Corner – January Edition

January 26, 2011

With 31 bureaus around the world and more newsrooms than all of our competitors combined, Business Wire is proud to provide local expertise and superior service, backed by the most accurate editors in the world. In Editor’s Corner, we ask some of our best to chime in on how to get the most out of your press release, based on their years of experience in the industry.

 

by Joe O'Brien, Business Wire Boston

How to Avoid Getting Lost in Translations

If your business is booming in Europe or your CEO is giving the keynote at a conference in Tokyo, you’re probably planning to issue your company’s news internationally. But efforts to identify a target market and choose an appropriate release time can be all for naught if you’re unprepared to communicate in the local language. That’s why it is vital to ensure that your translations are ready when you are. Follow these tips and you’ll never get lost:

Finalize Your Release First

While last-minute edits are sometimes unavoidable, always try to provide the final version of your press release. Implementing changes to in-progress translations can become complex and might potentially result in additional fees. In fact, as a safeguard the Boston newsroom’s standard practice is to begin the translation process only after the English release has been approved for distribution.

Your Translation Takes Time

When planning for translations, a good rule of thumb is to allow at least 24 to 48 hours for completion. Most translations can be returned within this time frame depending on:

  • The type of translation – More commonly requested languages, like French or German, can be processed more quickly than a less commonly requested language, like Russian or Thai.
  • The length of the release – This one is self-explanatory: the longer a release, the more time required to translate it. On a related note, consider the content of your release. A release with multiple instances of technical or product-specific terminology may require some research and more time to properly translate.
  • The timing of the request – Translation turnaround estimates are based on when the vendor receives the order, not when it is sent. Most of our vendors are located overseas and are only open during local business hours. Also, most are closed during the weekend. Keep this in mind for translation requests sent near the end of the business day or at the end of the week.

Take Advantage of Your Translation

If pressed for time, you may be tempted to forgo translations. Resist that temptation! Not only will your release reach fewer readers, but the translation service is included in the cost of many of Business Wire’s international circuits. Take advantage of it.

-Joe O’Brien, Senior Editor, Business Wire Boston

PS: For more tips for issuing releases internationally, don’t forget to check out our white paper on engaging global audiences.


Reaching Public Policy Audiences: Choosing the Right Words & Platforms

November 24, 2010

by Danny Selnick, Vice President, Public Policy Services, Business Wire DC

BW VP of Public Policy Services Danny Selnick

November’s mid-term elections are over and voters and pundits can talk ad infinitum about who’s in, who’s out, and why — and even what challenges President Obama and his administration face because of the shift in power in the House and a narrowing of the margin for Democrats in the Senate.

We’re sure to see Republicans (and Tea-Party members) try to overturn sections of the recently passed Healthcare Reform Bill.  There’s also talk of repealing recently passed financial and oil industry regulations.  Then there’s the issue of keeping or repealing the “Bush Era Tax Cuts,” the need to balance the federal budget, and free trade — all against the backdrop of creating jobs and getting the economy working again.  Still on the long list of agenda items for Congress and the Administration are education and energy reform.  One thing’s for sure: there will be no shortage of important issues coming up over the next two years.

With “divided government” the new reality in Washington, organizations need to develop a coherent communications strategy to begin building support for “what’s near and dear to them” in advance of when their issue comes up for discussion.  In some cases (like the expected attempt to dismantle parts of the Healthcare Reform Bill) an issue may be “push-started or stalled” at the state level.  Communicators must get their message out not just to media, but also to decision-makers — and perhaps even more importantly, to the voting public directly in order to engage and mobilize support at a grassroots level.  That’s especially true because, as shown in this last three election cycles, the court of public opinion (and voting behavior) is highly fluid.

Public affairs communicators are faced with a variety of challenges as to how they can effectively get their news into the hands of all their intended audiences.  Engaging online audiences, from journalists to activists, helps boost visibility and credibility.  But, first you have to learn and analyze the most popular terms and keywords used to frame issues in media coverage, social media conversations and online searches.  This information can help guide you in writing press releases and other online communications that improves search engine optimization (SEO).

For example, there aren’t universally agreed upon terms to define many of our nation’s debates (one person’s Obamacare is another person’s landmark healthcare legislation), so knowing and researching those terms and their weighted influence on audiences is critical to communications outreach — affecting how your news is seen and viewed and by whom.  A number of free keyword analysis tools are available, and Business Wire experts have written a number of blog posts that detail SEO tips for press releases.

Once you’ve crafted a well-written press release with relevant keywords (and modified landing pages with matching terms), it’s crucial to get your news widely disseminated by an authoritative source to relevant media, influencers, websites and search engines in addition to the individual outreach to your personal contacts.  That’s where we come in.  Business Wire provides a multi-platform approach to news distribution that goes beyond simply emailing and posting news to your website.  While email is just one distribution tool used by communicators, it is limited in reach to contacts on a particular list … and its accuracy is dependent upon any last updates. The newswire, is designed to reach “desks” of reporters and editors, decision-makers at the federal and/or state level with direct feeds, and to give unparalleled online visibility with advanced SEO capabilities and full-text posting to thousands of news and information web sites and systems.  Plus, Business Wire content is a trusted, authoritative news source by Google and other search engines, as well as major news organizations.

Proper use of keywords in a well-written, engaging press release, issued via Business Wire’s Public Policy Wire is among the most effective ways to reach directly key audiences, while engaging the public in your conversation.


Editor’s Corner – November Edition

November 16, 2010

With 31 bureaus around the world and more newsrooms than all of our competitors combined, Business Wire is proud to provide local expertise and superior service, backed by the most accurate editors in the world. In Editor’s Corner, we ask some of our best to chime in on how to get the most out of your press release, based on their years of experience in the industry.

A Tip from Business Wire: Own Your Headline!

by Christina Jahnke, Editor, Business Wire/Chicago

Think your release will stand out in a crowd? If you don’t own your headline, think again! Hundreds of headlines scroll across the Business Wire website (and the multitude of feeds we reach) on a daily basis. How is it possible to draw crowds to you, when the only tools you have are words? It’s simple, really: Choose words wisely.

Having run the Chicago Marathon over Columbus Day weekend, I was entertained and inspired by the many spectator signs on course. Unfortunately, there were so many signs and only a passing moment to read them. The slogans that took hold were clear, witty and, most importantly, could be read inside three seconds. Anything longer and I missed the punch line en route to the next aid station. This is a great analogy for those scrolling feeds. Eyes are moving fast over those headlines. If you don’t stand out, you may be passed over. Take a tip to own your headline!

Here are three to consider:

1.  Include your organization’s name.
Ownership implies a name, and that is perhaps the most important element. Don’t assume the public knows who you are, no matter how big you are. These press releases are the story of your organization on the Web. Give your company the recognition it deserves! Additionally, those who search by your company’s name will have a way to find your release on the Internet.

2.  Be concise.
The three-second rule fits perfectly. Be brief in summarizing the content of your press release. Longer headlines are less likely to be picked up by search engines. Be concise. Less is more.

3.  Stay on point.
You have something important to say. While it’s good to be concise, don’t let the effort to be succinct overshadow the message. Read and re-read your headline. Are you staying on point or trying to fit too much in too small a space?

The headline is the first appearance of your message to the world. Own it, and help your release go the distance!

-Christina Jahnke, Editor, Business Wire Chicago


Editor’s Corner – September Edition

September 24, 2010

With 31 bureaus around the world and more newsrooms than all of our competitors combined, Business Wire is proud to provide local expertise and superior service, backed by the most accurate editors in the world. In Editor’s Corner, we ask some of our best to chime in on how to get the most out of your press release, based on their years of experience in the industry.

by Business Wire Minneapolis Editor Paul J.F. Bowman

Answer Potential Questions Within Your Press Release Content

Readers should rarely need to clarify your information; well-written press releases answer nearly every question they may have. After you’ve read aloud the final draft of your release in private, ask a few colleagues to review it as well. See if they have any questions about the content. If not, you’ve written with clarity!

 

Company XZ is rated #1 in our field.

#1 in which field? Who rated you #1?

 

ZZ Magazine rated Company XZ ‘#1 Distributor of ABCC Products.’

 

The latter italicized sentence shows who rated Company XZ as #1 (ZZ Magazine). It also indicates in which field Company XZ is rated #1 (distribution of ABCC Products). This example illustrates a primary purpose of a press release: to offer the media enough initial and verifiable information to write about the topic.

 

Don’t offer a reason to leave your press release

In my experience, phrases such as “studies show” or “researchers agree” (my personal favorite: “most people agree”) often lack citation. A reference to the study or survey’s findings should always accompany these phrases; uncited claims quickly open the information’s legitimacy for questioning.

When writing an article responding to a survey or research, offer verifiable sources through hyperlinks, name/company/position of personnel interviewed, periodical name and date of issue, etc. Don’t leave your readers to trust your writing exclusively; give them a chance to investigate your source material. The sources you provide act as the first defense of your information. Ideally, the writer’s content guides the reader’s understanding of the research, much like a GPS assists a driver’s navigation.

Though many will not read your source information, simply offering your reader the chance to review it gives tremendous credence to your piece. Providing citations and footnotes focuses the reader on your source information rather than Web search results.

My estimated chances of finishing an article are around 1% once I’ve attempted to find or clarify the source information myself. In the press world, this loss of your captive audience costs money. Once you’ve let readers stray from your content, it will be very difficult to bring them back.

Hyperlink your sources

 

Clicking press release hyperlinks on our website opens them either in a new window or a new tab, depending on how your browser is setup. The only exception to this is the (BUSINESS WIRE) hyperlink in the dateline or our logo at the end of the release. Clicking either of those will bring you to our home page in the same tab/window.

The setting to automatically open each hyperlink in a separate window is embedded in the website coding. If your company has an online press center, ask your webmaster if they can enable your release hyperlinks to automatically open new windows/tabs.

Internet Explorer 7 users, here’s how to change your setting between opening a new tab or opening a new window:

  1. Open Internet Explorer 7
  2. On the “File,” “Edit,” etc. toolbar, click “Tools,” then “Internet Options”
  3. On the General tab, under the subsection named “Tabs,” click “Settings”
  4. The first box, “Enable Tabbed Browsing” must be checked to use tabs
  5. Once that box is checked, the options we’re most interested in are under “When a pop-up is encountered:”
  6. Pick your preferred option, “Always open pop-ups in a new window” or “Always open pop-ups in a new tab”
  7. Click “OK”
  8. Click “OK” again
  9. If “Enable Tabbed Browsing” was not checked before step #5, you will need to restart your browser to complete enabling of this feature

-Paul J.F. Bowman, Editor, Business Wire Minneapolis


A Closer Look at the BRIC Countries: China

September 23, 2010

by Neil Hershberg, Senior Vice President, Global Media, Business Wire New York

BRIC Country FlagsThis is the final installation of Business Wire’s series on the “BRIC countries“– Brazil, Russia, India and China, emerging economic powerhouses that are widely anticipated to drive global growth in the 21st century. The BRICS, an acronynm coined by former Goldman Sachs chief economist Jim O’Neill nine years ago, are responsible for almost half of the global growth since the financial crisis began in 2007, according to recent published reports.

The series thus far has examined Business Wire’s distribution capabilities in each dynamic market, focusing on its  exclusive partnerships that effectively reach the news media, portals, business-to-business sector, and the local investment community. China is certainly no exception in terms of Business Wire’s unique ability to penetrate challenging and complex international markets.

While most major economies are still struggling to regain their financial footing in the wake of the meltdown, China’s stupendous growth has continued largely unabated. It recently became the world’s second largest economy, fueling an international acquisitions program of historic propositions, primarily in the realm of natural resources.

China’s unbridled growth shows no signs of slowing down. Surging domestic demand (the country surpassed the United States as the world’s largest passenger car market), and a government-backed clean energy push provide strong momentum for sustained economic acceleration.

Business Wire’s distribution partner in this pivotal market is Interfax China, the country’s largest foreign news gathering organization.

Covering the length and breadth of China’s out-sized geography is no mean feat. Most foreign news organizations content themselves with a scalpel approach, slicing off bits of digestible information and feeding it to a general readership. Not Interfax China. In terms of sheer information gathering capabilities, no other foreign news outfit in China has the reach, access and market intelligence enjoyed by this respected international information agency’s over 30 experienced journalists and analysts, and a team of senior overseas editors operating out of bureaus in Beijing and Shanghai.

Interfax China is an agile and energetic information-gathering service, mobile enough to provide probative sector-specific daily and weekly reports from the western-most reaches of Xingjiang Autonomous Region to the sprawling megalopolis of Chongqing and the ministries of the nation’s capital. Founded in 2000, Interfax China has chronicled this amazing growth story, following the progress and missteps of emerging privately-held tech firms and state-owned energy Leviathans alike. And, in the process, the agency has gained an insider’s knowledge of Mainland China – knowledge it shares with the world.

Read the rest of this entry »


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