Putting Makeup on Your News Release: Tips for Getting Your News on Television

June 4, 2012
by Matt Allinson, International Media Relations Supervisor
Matt Allinson

Matt Allinson, International Media Relations Supervisor

I recently had the good fortune of making my way to the Rose City (Portland, Oregon) for a media event put on by the Public Relations Society of America’s Greater Portland chapter and featuring a variety of news presenters and news producers with KATU (Channel 2 – ABC affiliate), one of the city’s fine news stations.

Discussing what it takes to get a story on the morning news show “AMNW” at KATU were morning show co-anchors Carl Click and Natali Marmion;  morning show executive producer Karen VanVleck; assignment manager Nick Bradshaw; and photographer Bob Foster.

Morning news co-anchor Carl Click discusses his use of social media.

The quintet discussed a myriad of topics from crowdsourcing, to pitching, to finding experts, to the ever-present impact of social media on television news.

Click, who has worked in the Portland television market for 29 years, marveled at the meteoric rise of social media and its impact on traditional media.  Click says that he and his co-anchor Marmion realize that a lot of their audience check their Facebook and Twitter feeds first thing in the morning so it’s important they reach out to their viewership in new ways.   “Social media has overtaken us the last two years,” he said.  “Natalie and I are now very active with Facebook and Twitter on set.”

Bradshaw, the Assignment Manager at the station since 2009, said he’s willing to take pitches via Twitter, noting that the medium and other social networking sites have become so popular that it’s impossible to ignore them.  “We have so many eyes on Twitter now,” Bradshaw said.  “Two years ago, not so much – but now, we have to pay attention to Facebook and Twitter.”

But Bradshaw mentioned that while KATU closely monitors Twitter, they’re also less likely to pay attention to those who tweet too much (aka “Twitter polluters”).

No matter how you choose to pitch KATU (or other television stations) your news, there are some important things to remember according to Bradshaw and VanVleck: 1) Keep it short; 2) Pack it full of information; and 3) Include either pictures or video (this is of the utmost importance).  TV stations won’t do much with your news if there are no visuals according to the people most responsible for putting news on air.

Another tip the group offered that is always easier said than done:  make sure your news is interesting and will provide good content for the TV station.  “We don’t repeat news, unless it’s breaking news, if we don’t have to,” VanVleck deadpanned.  She also noted that TV stations love it if they can be pointed toward the people who will be impacted by the news you are putting out.  Like any news pitch, the more homework that is done and the more that is provided only increases the likelihood of a story being picked up.

And if your aim is to weave your announcement into the morning news show, at least at KATU, you’ll want to get it to them at least three or four days in advance.  If they want to make a story of your news, they’ll need to time to do it right.  Lastly, if they do run your story, make sure to be accessible for follow-up afterward.  Too often, says Bradshaw, the station will need to follow up only have the point of contact not be reachable.  Not only does this hurt the current story, but it can hurt confidence in using that source in the future.

Happy pitching. Throw fastballs . . . no curves.


Covering Your Bases on The Big Issues This Election Season

May 25, 2012

by Danny Selnick, VP, Public Policy Services

by Danny Selnick, Vice President of Public Policy Services, Business Wire DC

The upcoming presidential election and national political conventions are looking to be a contentious time.  No doubt this will be an interesting election cycle where also the entire House of Representatives is up for grabs, as is nearly one-third the Senate.

So will the president (incumbent or newly elected) have a Congressional majority that can push along and support legislation that’s near and dear to him? Or will the country have a divided Congress that will keep it in political gridlock? The stakes are huge with political and economic and even global ramifications. Not even the pundits can agree. But one thing’s for sure, professional communicators with some interest in the outcomes will need to get the word out. The question is, with what strategy?

No longer can public affairs communicators rely solely on getting their message out to traditional media. They must also reach out to grass-roots supporters, influentials and voters by using social media — and use it effectively in creating powerful networks and communities. Additionally, communicators must use powerful search engine optimization tools to make sure their news is seen.

Let’s not also forget that the United States Supreme Court will be handing down its decision on the constitutionality of the Patient Protection and Affordable Care Act. Should the Court let the Act remain as is, not much will change and the law that was enacted two years ago will continue to be implemented. There will be those organizations and state governments that will remain opposed, but they’ll have to abide by the ruling. However, should the Court rule against the Act, no one really knows what will happen. Dismantling what has already been in effect will not be easy, and the Republican Leadership (including Mr. Romney, as well as those even at the state level) will have to come through on their promise of a better plan.

In sum, public affairs/corporate communicators and government relations professionals should be working on their messaging and thinking about the tactics to reaching all their key audiences. One more very important point to mention is that the American public (and voters) is not homogeneous. Far from it. Communicators need to remember to include messaging to the Hispanic community (that has been growing in numbers, power and importance) as well as to African-American, Asian-American and other groups.

Selnick is Business Wire’s Vice President for Public Policy and LatinoWire Services and developed specialty targeted services that are designed to reach any organization’s key audiences — from the media to decision-makers … to getting your message in front of the public that goes online looking for news.  The Public Policy Wire also includes Issues-Focused Lists that reach beat reporters by personalized email — including Health Care and Presidential Campaign.


Local Coverage Can Transcend the Community it Serves

May 11, 2012

by Molly Pappas, Media Relations Specialist, Business Wire Boston

Last Thursday, over 100 PR and communications professionals attended Business Wire Boston’s media panel breakfast event focused on the ever-changing media landscape.  Panelists from the Boston Business Journal, Christian Science Monitor, Boston Herald, Patch.com and Mass High Tech discussed how news is changing in a digital environment, ways publications measure success and the differing views on paywalls.

Panelists included Frank Quaratiello, Boston Herald’s business editor, George Donnelly, executive editor at Boston Business Journal, Mass High Tech’s newest associate editor, Don Seiffert, associate regional editor of Patch.com, Abby Jordan, and Leigh Montgomery, Christian Science Monitor’s librarian.  Business Wire’s own Sanford Paek, Group Vice President of Eastern U.S. and Canada, served as moderator.

L-R: Sanford Paek, Frank Quaratiello, George Donnelly, Abby Jordan, Leigh Montgomery, Don Seiffert

Here are some of the highlights from the discussion:

News changing in a digital environment:

  • Digital formatting has changed the way in which the media address their audience.  In terms of storytelling, the visual experience online can be interesting.  Donnelly says the Boston Business Journal runs two to three slideshows a week.
  • The Boston Herald has played around with its homepage and moved the video player there, and has since seen a dramatic increase on time spent on the site.  Videos bring in about 180,000 views.
  • Digital environments have brought about a different world of immediacy to Jordan and her Patch.com team.  They do not wait for an end-of-the-day deadline like print publications; instead, they are continually updating their sites, usually five to seven times a day.  “The site is not just for people to consume, but to interact with,” says Jordan.  For example, people can upload their own events on the site for display.
  • “We need to put aside old media/new media; it’s just media,” says Montgomery.  In 2009, the Christian Science Monitor was the first international publication to drop its daily print and move to a Web daily only.  They still adhere to a publishing schedule, but she says they have more flexibility to publish throughout the day online (usually 30 stories per day).
  • Seiffert has found that the length of stories and deadlines are affected by the digital environment.  “There are losses to the digital age.  You lose the ability to report longer, more well-crafted stories,” he says.

Measuring success:

  • Patch.com is unique in that it does not have a print subscription number to base its success on.  “We are the new kids on the block.  We measure success on the number of unique visitors on the site, the number of comments on a story, how our readers interact with the site,” Jordan says.
  • For Quaratiello and the Boston Herald, circulation of print product is an obvious measure of success.  But it’s also about the visitors online, who are building a community and using the Herald as a “meeting place” of sorts.  The Herald has helped create a forum, engaging the paper and its readers.
  • As an online publication, the Christian Science Monitor can draw on a lot of online usage data, such as quizzes, to monitor success.  The core, however, is solution seeking, Montgomery says.  When a story is being discussed and you hear and see it in conversation, that is considered a measure of success.
  • While the Boston Business Journal has really embraced analytics, they try not to allow it to be the sole decision maker on the news they cover and publish.  “We want to give people as much as we can in an interesting way,” says Donnelly.
  • For Seiffert, there is a constant struggle between balancing context and ‘hits.’  “We measure success on Tweets, join/follows on Facebook, the most read and most emailed articles.  But there is a danger of losing the personal connection,” he says.

Paid content vs. free:

  • “Readers aren’t tired of free news, the newspapers are tired of giving out free news,” says Seiffert.
  • “I do not think paid online subscriptions will be successful.  It’s just not going to pay the bills,” says Quaratiello.  Donnelly, however, disagrees.  He sees the tide turning in the other direction, and believes that it’s necessary. “Newspapers are realizing that readers need to subsidize revenue.  Newspapers are dispersing news worth paying for.  Valuable news shouldn’t be free,” he argues.
  • Patch.com has not looked at a paywall.  They use metrics to get advertisers, thus bring in revenue.
  • Because of the Christian Science Monitor’s multiplatform model (Internet first and paid print subscriptions), Montgomery believes the publication will be self-sustaining by 2017 because of the revenue they bring in.

The panelists ended the event with a few quick pointers on how they like to be pitched:

  • Seiffert always likes to talk to someone directly.  However, if that isn’t possible, provide links or pointers to other primary sources he can contact.
  • “When we get information, our day begins.  It’s frustrating and annoying when someone sends in a release at 5, then leaves and we can’t get them on the phone,” Quaratiello says.
  • Both Jordan and Donnelly are happy to accept photos, but he advises that they be no more than 1 megabyte.  Editors and reporters are weary of opening photo attachments because they can cause computers to freeze or shut down.

For more upcoming local Business Wire events or to see what’s coming up in our award-winning webinar series, visit our events page or follow Business Wire events on Twitter, hashtag #bwchat.


Local Bureau, National Media: Four Major Outlets Tell PR Professionals How to Get Their Attention

May 9, 2012

by Andrea Gillespie, Account Executive, Business Wire Chicago

With Chicago being the third largest media market in the US, many national media contacts call The Windy City home. Whether their beat is the entire Midwest or specific industry groups, knowing who’s who in the Chicago national media scene can earn you more placements. In April, Business Wire hosted some of these national news gatekeepers to learn what types of pitches stand out and how to get national attention for your company or client.

Cheryl Corley, National Desk Correspondent, NPR

Based in NPR’s Chicago Bureau, Cheryl Corley travels primarily throughout the Midwest, covering issues and events from Ohio to South Dakota as a National Desk reporter.

Pitch tips:
  • Cheryl is interested in stories that have a national or at least a broad Midwestern scope.  If a story is too focused on one specific state or city, she will refer the person to the local station.
  • Because of the radio format, she is not as interested in video. Adding still photography is helpful to create interest in your pitch, but no attachments.
  • The librarians for NPR are frequently called upon by NPR correspondents to do research for stories, so they are good contacts to have. They regularly scour and post queries to social media sites for experts.
Jason Dean, Chicago Bureau Chief, The Wall Street Journal and Dow Jones Newswires

Jason Dean oversees coverage of subjects including economic, political and cultural developments in the Midwest; national education issues; the agriculture and foods business; the airline and aerospace industries; and key financial exchanges.

Pitch tips:
  • Jason prefers personal pitches – just plugging his name into an email that went to a large group of people doesn’t fool him.
  • He also suggests doing research to identify which WSJ/Dow Jones reporter covers your industry. The Chicago Bureau does not cover all Chicago companies. For example, Chicago tech companies are covered by the San Francisco bureau.
  • Pitch visuals. With every story they cover, they consider what type of video component can be added to it. While they prefer to shoot their own video, it’s helpful to include a link to b-roll or your spokesperson in action in your pitch. He requests links only – no attachments.

Andy Fies, Producer, ABC News

Great crowd at the BW Chicago event!

Andy Fies is one of two producers based in ABC’s Midwest Bureau covering stories for World News with Diane Sawyer,Good Morning America, Nightline and ABCNews.com. His primary area of responsibility is news of national interest from the nation’s heartland.
Pitch tips:
  • Andy is interested in covering stories from all Midwestern companies, but he is mostly drawn to those that show how people on the street are being affected. They want to put a personal view into every story they cover.
  • As ABC recently merged with Yahoo! News, consider the digital version of your story. This means photos and visuals of your story are necessary.
Greg Stricharchuk, Editor, Sunday Business Section, The Chicago Tribune

As an editor in the business news section, Greg Stricharchuk works with reporters and helps conceptualize and edit their stories. He’s also specifically responsible for the Sunday business section.

Pitch tips:
  • While you can copy Greg on your pitches to reporters, it’s best to read the paper and know who writes about your topic. Pitch them directly first.
  • Greg is mainly interested in publicly held companies – not so much private companies or organizations, unless they are starting an industry trend or obtaining significant funding.
  • Don’t pitch experts 2-3 days after a story breaks. Oftentimes, stories are starting to form days before the actual news breaks. Get your expert pitches to the appropriate editor before that happens.
  • Remember that the Tribune is comprised of six newspapers, online sites and TV stations. Pitches that show how the story can cross all mediums are typically well-received.
Thanks again to all of our clients and the communications professionals who were able to join us.
For more upcoming local Business Wire events or to see what’s coming up in our award-winning webinar series, visit our events page or follow Business Wire events on Twitter, hashtag #bwchat.

Upcoming Business Wire Events: Olympics in London, Katie Paine in Dallas, Meet the Media in Boston, Denver and Charlotte

April 30, 2012

Upcoming Business Wire Events

Business Wire’s Media Breakfast: The Olympics, Media & PR

Hosted by Business Wire London

With the biggest sporting event in the world at our doorstep, join us for a discussion about how the Olympics affects the media landscape. Panelists include: Matt Ball, Editor-in-Chief of MSN UK, Scott Dougal, Deputy Sports Editor, the Press Association, Duncan Hooper, Managing Editor, News & Sport, MSN and Darren Waters, Head of Devices & Social Media, MSN / ex-BBC journalist. This event is FREE for public relations and communications professionals.

Wednesday, May 2 at 8:45 AM BST
St Bride Foundation
Bride Lane, Fleet StreetLondon , EC4Y 8EQ, United Kingdom

To register: RSVP by Monday 30 April to uk@BusinessWire.com

Meet the Boston Media

Hosted by Business Wire Boston

Join Business Wire Boston for breakfast and a panel discussion with members of the local media. Learn about current trends in journalism, what kind of news editors are looking for, and how to effectively pitch a story. Panelists include: George Donnelly - Executive Editor, Boston Business Journal, Abby Jordan – Associate Regional Editor, AOL’s Patch.com, Leigh Montgomery – Librarian, Christian Science Monitor, Frank Quaratiello – Business Editor, Boston Herald and Don Seiffert – Associate Editor, News, Mass High Tech. This event is FREE for all attendees.

Thursday, May 3 at 8:00 AM ET
Westin Waltham Hotel
70 Third Avenue, Waltham, MA, 02451

To register: RSVP to http://www.eventbrite.com/event/2184174926?ref=ebtn

Meet Denver Journalists and Public Relations Professionals Specializing in Targeting the Hispanic Market

Hosted by Business Wire Denver

Learn Tips for Reaching and Pitching Hispanic Media, a Critically Important and Growing Segment of the American Community. Daniel Montano, President/CE) of Elevation Creation International moderates a panel, including María Rozman, News Director, KDEN Telemundo Denver; Roberto Martínez-Maestre, General Director, El Hispano; Kim DeVigil, Senior Director, Communications, University of Denver; and Luisa Collins, News Director, Univision Colorado. This event is FREE for Business Wire members and $20 for non-members.

Thursday, May 3 at 8:30 AM MDT
Denver Athletic Club
1325 Glenarm Place, Denver, CO, 80204

To register: RSVP by May 1 to JoAnne Hirsch, (303) 861-8833 or joanne.hirsch@businesswire.com

Pitching to Pickup – Tips from Local Media on Working with Newsrooms

Hosted by Business Wire Charlotte

Local media professionals will discuss how to effectively pitch news to the media. Panelists include Dion Lim, News Anchor, WCNC; David Harris, Managing Editor, The Charlotte Business Journal and John Arwood, Business Editor, The Charlotte Observer. This event is FREE for Business Wire members and $20 for non-members.

Tuesday, May 22 at 7:30 AM ET
Dilworth Neighborhood Grille
911 East Morehead St, Charlotte, NC, 28204

To register: Please RSVP by Thursday, May 17 to Penny Sowards at penny.sowards@businesswire.com

Measuring What Matters: New Rules for 21st Century Communications Measurement

Hosted by Business Wire Dallas, with NIRI, PRSA, IABC and Critical Mention

What metrics really matter? How can metrics drive strategy? Join IABC, PRSA, NIRI, Business Wire & Critical Mention for the annual joint communications lunch, as Katie Paine, CEO of KDPaine & Partners, provides measurement insight on “best in class” measurement programs for 2012, best measurement tools today, where measurement is headed and more. Standard Luncheon Fees apply: Full-time Student $25.00, Guest $50.00 , Member $40.00 and Table of 10: $500.

Thursday, May 31 at 11:15 AM CT
Thanksgiving Tower (Tower Club)
1601 Elm Street, Dallas, TX, 75201

To register: Please RSVP by May 28 at 10:00 pm on this page

Business Wire holds dozens of local events every year. We bring local media members and industry thought leaders to your market to discuss today’s most relevant topics, from trends in today’s newsrooms to writing for SEO. Events are usually free of charge to members. For more upcoming local Business Wire events or to see what’s coming up in our award-winning webinar series, visit BusinessWire.com. Follow live updates from Business Wire events on Twitter: hash tag #bwchat


Multimedia Continues to Drive Press Release Views – Now More than Ever!

April 23, 2012
by Sandy Malloy, Senior Information Specialist, Business Wire

Sandy Malloy, Senior Information Specialist

Facebook buys Instagram.  Experian Hitwise reports that Pinterest is now the #3 social site on the Web.  More than ever, the adage “show, don’t tell” applies to communications and communicators.

Adding multimedia to a press release tends to increase the number of online release views.  When I looked at a list of the most-viewed releases of the second half of 2011 to see how many were multimedia-enriched, I found some pretty startling numbers.

Of the top 500 English-language releases, about 75% had one or more photos or videos.  Out of all the English language releases that Business Wire distributes, only 5% include multimedia.   In other words, 5% of all our English language releases accounted for 75% of the 500 most-viewed releases in the last 6 months of last year.

We can’t really say that your release is 75% more likely to be viewed if you include photos or videos, or that it will receive 75% more views.  Nevertheless, it seems pretty clear to me that adding multimedia does help drive release views.

Consider the releases on the most-popular list that ran without multimedia:

  • Google to Acquire Motorola Mobility
  • Announcements from several huge pharmaceutical companies on the results of clinical trials or strategic initiatives
  • Major acquisitions and joint ventures involving public and/or well-known companies
  • One of the major video game manufacturers announcing a price drop

That the Google announcement was hugely popular was no surprise.  News from very large public companies is of inherent interest to the media and markets.  Acqusitions are almost always big news because of investor interest and because they can affect an entire industry.  Video game news, with or without multimedia, tends to be noticed.

Meanwhile, the variety of photos and videos that ran with the Top 500 releases was wide-ranging.  Some examples:

  • A river cleanup
  • A photo of sauces and condiments
  • Photos of existing DRAM technology and an innovative variation
  • Photos of the principals of 2 merging companies
  • A benchmarking study (graphic)
  • Pictures and/or video of contest winners
  • Ringing of the Opening Bell at the NYSE

What is clear to me from this list is that the potential for finding visuals to accompany–or to tell–a story is vast.

A release can be very technical but illustrated with a photo that its equally technical audience will appreciate.  The media do appreciate photos of people, and not just for personnel announcements.  (If those people are celebrities, so much the better, but it’s not a requirement.  Newspapers and business journals love to use photos of locals.)   Charts and graphs can be compelling.  Finally, there are some stories that seem to beg for photos or videos.  Among these are any releases announcing eye-catching new products; corporate social responsibility releases (show the river that’s being cleaned up, the electric car charging stations, the participants in the 10K run);and releases announcing corporate milestones.

Besides the potential bump in viewership,  using multimedia in conjunction with a good story can increase the chances a story will be used by broadcast media.  Broadcast monitoring service and Business Wire partner Critical Mention reported in one of their newsletters that the Yelp’s IPO announcement resulted in 395 hits on U.S. television stations; and these are over-the-air broadcasts, not postings on broadcast websites.  The story was a big one, of course, but the accompanying images were really colorful and exciting.  As Critical Mention described it, the release (what Business Wire calls a Smart News Release) was “loaded with newsy images and video.”

Besides the benefits of attracting attention to your release and giving journalists more reason to cover your news, there is at least one other benefit to using multimedia:  Your news can live longer.  I have seen many instances of photos being used months or even years after they originally ran.  An especially good photo of people or companies in the news can be used more than once, as in this example of Business Wire’s CEO Cathy Baron Tamraz shown with Warren Buffett in a 9/30/11 photo illustrating a 2/6/12 story.

Granted, being affiliated with Warren Buffett is an advantage when it comes to gaining attention.  But even companies that don’t have this advantage can still give their stories greater appeal, and “legs”, by supplementing them with multimedia.


Katie Paine Talks Measurement with Florida Communicators

April 4, 2012

by Julia Sotelo, Client Services Representative & Pilar Portela-Webb, Media Relations Supervisor, Business Wire Florida

Business Wire Florida held “Measurement, Engagement & Influence with Katie Paine- Moving from Theoretical to Tactical,” a memorable breakfast discussion for South Florida Professionals on March 6th. The event featured measurement guru Katie Paine. The event was held at Nova Southeastern University’s main Ft. Lauderdale-Davie campus. The panel was moderated by Laura Sturaitis, Executive VP Media Services & Product Strategy for Business Wire.

L-R: BW Florida Regional Manager Janice Essick, VP of Web Communications Ibrey Woodall, EVP of Product Strategy & Media Services Laura Sturaitis, speaker Katie Paine and Media Relations Supervisor Pilar Portela

Katie Paine shared her 25 years of measurement expertise and offered valuable information on evaluating the success of communications initiatives. In general Katie taught us that what matters isn’t new. For example: Conversations with stakeholders, relationships, and reputation and behavior.

Some things don’t change:

  • What matters has been measured before
  • In a crisis, success is still how fast it goes away
  • Your influencers haven’t changed, they just have different titles

She advised to get past measuring followers and story hits and to look at SEO and Page Rank; Influence; Engagement; Relationships; Advocacy; Sentiment and ROI.

Here are Katie’s 7 steps to Measure What Matters:

  1. Define Results
  2. Understand your audience and what motivates them
  3. Define Investment
  4. Determine what you are benchmarking against
  5. Define metrics (what you want to become)
  6. Pick a tool and undertake research
  7. Analyze results and glean insight, take action and measure again

Among her insights was the importance of involving all departments – PR, marketing, web, sales, SEO – in the strategic planning of communications decisions- “break down the silos.” This is directly in line with what we encourage our clients to do. Of particular importance is connecting web analytics in crafting your release and communications efforts. Katie also talked about the “Kick Butt Index.” How does management define ‘kicking butt?’ Know their definition and set up your communications metrics accordingly. Learn more at Katie’s The Measurement Standard or Business Wire’s Press Release Measurement.

For more upcoming local Business Wire events or to see what’s coming up in our award-winning webinar series, visit our events page or follow Business Wire events on Twitter, hashtag #bwchat.


Raleigh-Durham Media Discuss Journalism Trends, Press Release Tips

March 28, 2012

by Penny Sowards, Client Services Representative, Business Wire Charlotte

Business Wire hosted a “Meet the Media” luncheon at the Sheraton Imperial Hotel & Convention Center in Durham on March 15.  Panelists included Rick Martinez, News Director, NewsRadio 680 WPTF; Rick Smith, Business and Technology Manager, WRAL-TV, and David Bracken, Assistant Business Editor, The News & Observer. Kristi Lee-John, Principal at Crossroads Public Relations, was moderator.

Panelists discussed current trends in journalism and tips on effective pitching.

L-R: David Bracken, Rick Smith, Rick Martinez. Kristi Lee-John, moderator at podium

Important points made during the discussion:

  • Make sure someone from your company is available by phone or email at all times after making an announcement
  • Keep the lead information at the top
  • Have all answers available if possible
  • Pitch should always be professional and go to the appropriate reporters
  • Subject line on emails should be “to the point”
  • The company website is very important to journalists for gathering information
  • Blogs are a great tool and have great potential provided quality is there
  • Make an effort to contact the media before 3 p.m.
  • No jargon-filled releases

The journalists all agreed that press releases are important and relevant in conveying news to the media. Specific guidelines were discussed on what the media deems a good press releases:

  • Headlines should be clear and to the point
  • The focus of the news should be at the beginning of the release
  • Bullet points are a great tool to create a clear and concise message to the reader
  • Multimedia and web links are great added features to make the release more informative and interesting.

For more upcoming local Business Wire events or to see what’s coming up in our award-winning webinar series, visit our events page or follow Business Wire events on Twitter, hashtag #bwchat.


Editor’s Corner: Best Practices for Using Links in Press Releases

March 21, 2012

by Sera Gonzalez, Senior Editor, Business Wire Dallas

by Sera Gonzalez, Senior Editor, Business Wire Dallas

With the advent of XHTML, additional knowledge is only a click away. Embedded hyperlinks turn ordinary text into doorways of information. Business Wire tracks link click-throughs, showing the link text, URL, which version of the release and how many total clicks it has received.

As an editor, I’ve seen releases with no links at all, making it difficult for readers to easily find more information. I’ve also seen releases so full of links it was impossible to determine what information was important. Finding a balance and knowing how to optimize link usage is vital for press release writers.

When considering hyperlinks in text, the writer has two options: the URL and anchor text.

A URL in the text is like this: www.businesswire.com, which works well for short URLs and at the end of boilers, linking to company home pages. Though most of the internet is XHTML compatible, there are a few sites that still post in plain-text. In these instances, a link will not be active in the body unless it is written out. Instead of saying, “Click here,” say, “Visit www.businesswire.com.” Full URL links are also useful when linking to social media sites: http://facebook.com/businesswire and http://twitter.com/businesswire. Readers see your handle and can type it in if they already have those web sites open. Registration URLs for conference calls, webcasts and trade shows help a reader easily keep the link for future use or send to colleagues.

Sometimes URLs for frequently shared pages can be really long and should be hidden from readers. These cases call for anchor text, like Business Wire, instead of writing out the URL. These links are like the icing in your release; leading your reader to more information. For names in releases, an anchor text link to the person’s biography – which commonly includes a photo – works perfectly. You also can use anchor text in product announcements, referencing a page with videos, photos, reviews or purchasing information. Anchor text links also boost SEO for your release. For example, if you wanted your release to rank on Google for the keyword “Business Wire,” you would make sure that phrase appears in the headline, first paragraph and as anchor text, Business Wire.

Make hyperlinks work for you. Lead your reader to places beyond your release, to further the understanding of your product, personnel and company. Also keep in mind that not everything needs a hyperlink; too many and your release can look like spam and discourage readers. The link is yours.

With 31 bureaus around the world and more newsrooms than all of our competitors combined, Business Wire is proud to provide local expertise and superior service, backed by the most accurate editors in the world. In Editor’s Corner, we ask some of our best to chime in on how to get the most out of your press release, based on their years of experience in the industry.


Upcoming Business Wire Events: Katie Paine in South Florida, Meet the Media in Charlotte

February 27, 2012

Upcoming Business Wire Events

Measurement, Engagement and Influence with Katie Paine- Moving from Theoretical to Tactical

Hosted by Business Wire Florida

Join Business Wire Florida for breakfast and a session with measurement maven, Katie Paine.  Paine’s most recent book, Measure What Matters: Online Tools For Understanding Customers, Social Media, Engagement, and Key Relationships, was released last March and will provide a foundation for her presentation.  “Measurement isn’t just a buzzword on everyone’s to do list anymore,” says Paine. “With tight budgets and a growing proliferation of tools and techniques to get your messages out there, PR pros are increasingly faced with tough decisions on where to put their resources. Only by figuring out what really matters and then developing specific metrics to measure the programs, can the right choices be made.” This event is FREE for all attendees.

Tuesday, March 6 at 8:30 am EST
Nova Southeastern University
3301 College Avenue Carl DeSantis Building, 3rd floor Sales Institute, Ft. Lauderdale, FL, 33314

To register: RSVP to Julia.Sotelo@businesswire.com by Friday, March 2.

Meet the Media

Hosted by Business Wire Charlotte

A panel of media experts will discuss topics including what’s a good story and current trends in journalism, as well as give tips on effective pitching. Panelists include: Rick Martinez, News Director, NewsRadio 680 WPTF; Rick Smith, Business and Technology Manager, WRAL-TV; and David Bracken, Assistant Business Editor, The News & Observer. This event is FREE for all attendees.

Thursday, March 15 at 11:30 am EDT
Sheraton Imperial Hotel & Convention Center
4700 Emperor Blvd., Durham, NC, 27703
To register: Please RSVP by March 9 to Penny Sowards at penny.sowards@businesswire.com

Business Wire holds dozens of local events every year. We bring local media members and industry thought leaders to your market to discuss today’s most relevant topics, from trends in today’s newsrooms to writing for SEO. Events are usually free of charge to members. For more upcoming local Business Wire events or to see what’s coming up in our award-winning webinar series, visit BusinessWire.com. Follow live updates from Business Wire events on Twitter: hash tag #bwchat


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